5 SEPTEMBER 2018
We live in a world where data security and integrity is more important than ever. As a safety manager, keeping reports, tracking numbers and providing information to regulatory bodies is at the core of your job, so keeping your data safe, accurate, accessible and secure is especially crucial.
Ditching paper and taking your work online isn’t just about convenience. It’s also about preventing data loss or compromise, which can be devastating to your operations.
Here are a few ways systems like Field Relay can protect the integrity and security of your data.
Data is backed up and accessible when needed.
You can’t misplace web-based files the same way you can with hard copies. Even if you prefer to work with paper files, backing them up digitally ensures that you always have a spare copy, and can access them from wherever you are.
Fire-proof. Flood-proof. Everything-proof.
Floods, fires and other disasters happen, and there is nothing your insurance company can do to restore destroyed papers and hard drives, or restore your office to work-ready conditions in short order. But when you’re overseeing safety procedures and reporting on multiple work sites, waiting around for everything to be restored isn’t an option. Neither is losing your entire reporting history. Storing your files in a safety management platform prevents data from being compromised when disaster strikes, and allows you to continue working remotely during clean-up.
You can tell if something is missing.
Incomplete incident reports, missing signatures, illegible writing on safety checklists – in the safety business, this isn’t just an inconvenience. Not having required information can get you into serious trouble. Digital reports can alert you (or prevent you from completing the document) when mandatory data is missing, and identify when hazard assessments, toolbox meetings and other crucial checkpoints aren’t being performed. Those extra checks and balances ensure data is captured thoroughly, preventing regulatory headaches down the road.
Compare data more easily.
Comparing year-over-year numbers is a critical part of developing your safety and training program. It’s easy to make a mistake when you’re comparing hard files or manually inputting data into spreadsheets. Allowing a digital tool to do the work for you preserves the integrity of your information, ensuring all reported gains, losses and comparisons are accurate.
No data transfer.
How often do you and your team create reports on paper first, for ease of use on a work site or in a work truck, and then transfer it to your spreadsheet when you get back to your office or computer? If you’re like a lot of companies, far too often. Duplicate entry of data leaves you vulnerable to mistakes. With a complete safety system like Field Relay, you can input data directly into your reports, right on your phone or tablet, so you don’t have to worry about misreading chicken scratch, accidentally copying a number from the wrong place, and making decisions based on typos.
Ready to protect your data and give up paper for good? Learn more about how Field Relay helps you manage your safety operations.
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