11 OCTOBER 2017
Think about the dashboard on your car: could you get from point A to point B without it?
Well, technically, yes you could. It’s not a necessary part of operating a vehicle. But would it be wise to never look at it? No, probably not.
Your dashboard gives you key information that allows you to know if you’re moving forward safely, efficiently and within the law.
Monitoring your company’s safety stats is a little like that. It’s hard to monitor your safety program—and to use it to any useful advantage aside from adhering to the minimum possible standards—if you’re tracking it on a series of individual documents, spreadsheets and reports. You need something a little more cohesive, coherent and visual to make sure everything is running smoothly and you’re headed in the right direction.
A web-based safety dashboard—a visual snapshot of all of your company’s safety stats and activities—will help you to get the most out of your safety program and give you a full view of where you’re at.
Here are a few reasons you should consider an app or software that lays out your safety numbers on a dashboard.
Without a proper dashboard, looking at your company’s safety stats and results probably means referring to a spreadsheet or a series of numerical reports. It’s easy to miss details when you’re looking back and forth between pages or tabs, or having to jump from one line or column to another half a page away.
A well-organized, comprehensive dashboard lets you see everything you need at once, saving you valuable time and reducing the risk of a misread. Having everything all on one dashboard keeps you more organized and helps you to avoid missing any details.
The visual nature of a dashboard is helpful too. Many people find it easier to digest and interpret information when it is presented in a chart, graph or other graphic. It’s a quick and easy way to get a snapshot of your company’s safety activities, and capture and compare every little detail.
Streamlined Data Entry
A web-based dashboard is not only easier on the eyes; it’s also easier on the data entry process.
In the absence of a dashboard app or software, companies must rely on employees to submit their safety data to a manager, who then enters it into a spreadsheet or document. There is so much risk associated with this: employees may lose their reports between writing and submission, handwritten numbers may be misread, and when data is being manually transferred there is always the risk of typographical error.
A web-based dashboard that allows employees to directly and immediately input their own reports greatly reduces the risk of human error and saves a lot of time, freeing up the safety coordinator to actively manage safety rather than manage spreadsheets.
A key part of measurement is comparison. Comparing variables gives context to your results and lets you know if you’re headed in the right direction.
Use your dashboard to compare month-over-month and year-over-year results, to compare results to your target and to compare employees to each other, to get a sense of how you’re trending and where your strong and weak points are in your safety program.
Using Measurement for Improvement
Employees are more likely to perform to the best of their abilities when they know you’re tracking their results, especially if you acknowledge their strengths and improvements. Having their performance laid out in front of you gives you a quick snapshot of what they’re doing right, where they’ve improved, and where more effort is still needed. Use your dashboard for a quick reference to see who deserves a little recognition.
Your dashboard is also a great administrative tool for quarterly reviews and other employee evaluations. Use it to generate quarterly activity reports, or pull it up on your screen during their review meeting so they can see what you see.
A good dashboard should give you the option of taking a more general view or drilling down into more detail. Use these options to get a solid view of each employee’s history, so you can help set them up for a successful future.
Tracking your safety activity isn’t just about satisfying your own curiosity; it’s also a legal issue. You may be subject to an audit of your safety activity, and there are serious ramifications for lost or incomplete records. There are also legal requirements, and ramifications if your records aren’t intact should a serious incident take place.
Having your safety activity stored in a web-based platform makes it easier to track, maintain and keep your records current and in one place. A good dashboard makes it easier to generate reports when needed, so you’ll have easily retrievable records of everything should an audit or incident come up.
If you’re ready to track your company’s safety activity on an up-to-date, convenient, attractive and user-friendly dashboard, give Field Relay a test drive. We specialize in safety tracking, reporting, management and safety manual/handbook digitization. The first 30 days are free--no strings attached.
As a safety manager, you know that your greatest asset in creating a healthy, safe working enviro...